The name of this organization shall be: Sherwood Archers.

Sherwood Archers shall be chartered with the Virginia Bowhunters Association, hereinafter referred to as the VBA.

The purpose of Sherwood Archers shall be:

1. To foster, expand and perpetuate the spirit of good fellowship and

sportsmanship among all archers, beginners and experienced alike.

2. To promote the sport of competitive field, 3-D and indoor archery.

3. To construct and maintain field and indoor courses approved by the VBA.

4. To promote the use of the bow in the ethical and legal hunting of game.

5. To sponsor and conduct courses, clinics, and programs in archery and bow hunting.

6. To affiliate with and/or endorse other organizations which have similar purposes.

There shall be four categories of membership:

1. Honorary Member. This membership, which is exempt from payment of regular club fees,

may be conferred for exceptional merit and services upon a majority vote by the Board of Directors Honorary members have all rights of full membership, except that they shall have no voting privileges.

2. Adult Member. Adult membership shall be granted to anyone at least 18 years old who is

1.

Rev. October, 2009 - CFW

Types of Membership - Cont’d

sponsored by a club member.

3. Youth Member. Youth membership shall be granted to anyone under the age of 18 who is sponsored by a club member.

4. Senior Member. Senior membership shall be granted to anyone 65 years of age or older who is sponsored by a club member.

All memberships in Sherwood Archers shall conform to the requirements of the VBA. Membership shall be acted upon by the Board of Directors without regard to sex, age, race, color, physical condition, religion, or national origin.

The application form must be properly filled in and accompanied by the fees as set forth in the Standing Rules. Upon acceptance of his/her application the applicant will become a regular member. Any member not renewing their membership within 30 days of expiration of same, will be dropped from the active membership roll.

An applicant may be denied membership if the Board of Directors determines that the applicant’s prior undesirable conduct has been such that the granting of membership would be viewed as an endorsement of such conduct and thus be detrimental to the purposes set forth in Article II.

Any member may be suspended or expelled by a 2/3 vote by secret ballot of the members present at any regular, special or called meeting, for conduct detrimental to the welfare and/or purposes of Sherwood Archers.

The President will conduct a meeting with the member at least two weeks prior to the suspension/expulsion vote to discuss the issues and to provide the member an opportunity for explanation. The President may ask others to be present to insure a thorough and complete review.

The Board of Directors, consisting of the officers, shall manage the activities, polices and property according to the Constitution, the By-Laws, and the Standing Rules as established by the membership. This section is not intended to conflict with the agreement entered into on September 14, 1981, between Sherwood Archers and the stockholders.

The Board shall meet as they deem necessary at a time and place of mutual consent. Any four

officers, one of whom must be the President or Vice President, shall constitute a quorum.

The officers of Sherwood Archers must be elected by a majority vote of the members per Article VI, with exception of the offices of Treasurer, Membership Secretary, Parliamentarian and Building Manager, which shall be positions appointed by the Board of Directors. No officer shall hold more than one office. Any duty performed by an officer may be transferred to his/her authorized assistant. This assistant must be a member in good standing of Sherwood Archers and the VBA.

A. President B. First Vice President

C. Bowhunting Vice President D. Asst. Bowhunting Vice President

E. First Range Captain F. Second Range Captain

G. Secretary H. Treasurer

I. Membership Secretary J. Tournament Chairman

K. Food Chairman L. Building Manager

M. Parliamentarian

All officers must be members in good standing of Sherwood Archers and the VBA. Payment of fees or remunerations, if any, will be recommended by the Board of Directors and voted on at a regular club meeting.

The President shall serve as the chairperson of the Board. He/she shall preside at all regular, special and Board meetings and shall observe Robert’s Rules of Order (Revised).

The President may appoint committee chairpersons and committee members as necessary.

The President may be the spokesperson for Sherwood Archers to all outside groups and the media or he may appoint a spokesperson if he so desires.

The President shall be expected to exercise initiative and leadership in pursuing the purposes of the organization.

The First Vice President shall perform all the duties of the President if, for any reason, the President is unable to officiate. He/she shall perform any other official duties as may be requested by the President.

The First Vice President shall serve as the promotion and publicity officer for Sherwood Archers. He/she shall introduce new members at a regular meeting, when possible.

Section D. First & Second Range Captains

The two Range Captains shall share or divide equally, as they see fit, the duties of Range Captain. They shall confer with each other to determine the task and how and when it will be done.

The Range Captains shall:

Direct the construction and maintenance of the ranges in accordance with VBA rules.

Schedule work parties as needed.

Coordinate tournament scheduling with the Tournament Chairman.

The Bowhunting Vice President shall be responsible for the following:

Running and the safety of all 3-D shoots.

Maintaining all 3-D targets (repairing, ordering replacements, etc.) as needed, with approval of the Board of Directors.

Ordering score cards and awards.

Keeping accurate registration lists, including names, scores and fees.

Deposits of all 3-D monies in accordance with the desires of the Treasurer and submitting a

report to the Officers at the meetings showing the results of 3-D Shoots.

The Assistant Bowhunting Vice President shall work with the Bowhunting Vice President and, in his absence, perform the duties of the Bowhunting Vice President as necessary.

The Secretary’s duties are to:

Maintain non-financial records of Sherwood Archers and conduct all the organization’s correspondence.

Make available to each member a copy of this Constitution and By-Laws and the most

recent update of the Standing Rules.

Keep minutes of all meetings of the organization.

Be responsible for the publication of the club’s monthly newsletter which should be proofread by another member.

Maintain an accurate membership roster.

Maintain a petty cash fund and provide a monthly accounting of same to the Treasurer.

The Office of Treasurer shall be filled through appointment and by the approval of the entire Board of Directors.

The Treasurer shall be responsible for receiving all monies and depositing them in a

4.

Treasurer - Cont’

checking/savings account in the name of Sherwood Archers. All monies withdrawn therefrom

shall be by the Board of Directors approved appropriations. Checks shall be signed by both the President and the Treasurer.

The Treasurer shall:

Keep an accurate record of financial transactions, including all related duties and provide a financial statement to the officers at each club meeting and an annual statement after each fiscal year.

Designate who will take care of the money in his/her absence.

All monies (except those collected by the Membership Secretary) will be counted by two people, i.e., the Tournament Chairman or the Bowhunting Vice President, who can have their receipts counted by the Food Chairman and vice versa as the kitchen is open during shoots.

The Tournament Chairman shall:

Coordinate tournament scheduling with the Range Captains.

Be responsible for registration at all tournaments, maintaining accurate records of the shooters, including names, styles, scores and registration fees.

Be responsible for ordering and maintenance of awards and any other related duties.

Be responsible for the organization and running of Indoor Leagues with the help of the Indoor League Committee. This includes the appointment of a league secretary (who must be a member in good standing) for each league, collecting the fees and maintaining the handicaps. If that is not possible, a well known reliable person may be selected.

Deposit all tournament receipts in accordance with the desires of the Treasurer and submit a report at Club meetings.

Section I. Food Chairman

The Food Chairman shall be responsible for:

The selection of a Food Committee.

The purchasing and stocking of all supplies for the kitchen and ranges, planning menus, setting prices approved by the Board and arranging for preparation and serving of food for all shoots.

Keeping the kitchen clean and in good order.

Maintaining a petty cash fund and provide proper accounting of same to the Treasurer. (Amount to be set by the Treasurer as need predicts.)

Depositing all food related receipts in accordance with the desires of the Treasurer and submitting a report at Club meetings.

This office shall be filled by appointment and approval of the entire Board.

The Membership Secretary is responsible for: Preparing billing statements for club membership

5.

Membership Sec’y. - Cont’d

dues; to be mailed with the August Newsletter. Collecting and depositing all membership dues

for: Sherwood, VBA and any other affiliation as becomes necessary.

Sending membership cards to members.

Maintaining membership records and making available a membership address and phone list to

each Board member and other members upon request..

Providing copies of the dues ledger sheets to the Treasurer.

Maintaining a $50 petty cash fund and providing proper accounting of same to the Treasurer..

This office is filled through appointment and approval of the entire Board of Directors.

The Building Manager is responsible for maintaining cleanliness and order in the building and grounds immediately adjacent to the building.

He will organize and maintain inventory for building and cleaning supplies. Re: Indoor targets, score cards, light bulbs and cleaning solutions, etc.

Report to the Board any major repairs or needed improvements. The report shall include: cost (including several estimates), when and how it is to be done. When and if funds are allocated, the job is to be completed in a timely manner.

Confer with the Range Captains and Tournament Chairman when arranging work parties and planning for shoots that will involve the building.

Maintain a petty cash fund and provide proper accounting of same to the Treasurer. (Amount to be set by the Treasurer as need predicts.)

This office is filled through appointment and approval of the entire Board of Directors.

The Parliamentarian will address inquiries concerning proper procedure in connection with transacting the business of the assembly during regular or special called meetings.

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

(Officers with Petty Cash funds must turn over to the Treasurer all money and/or receipts, etc., when leaving office. No Officer shall hold and/or be responsible for Petty Cash funds for more than one office unless circumstances require otherwise and then with approval of the Treasurer.)

(All Officers will share the responsibility for taking care of the duties of any vacated office until said office is filled.)

ARTICLE VI -- TERM OF OFFICE AND ELECTION

All officers shall serve a term of 2 years plus 1 month to begin the first day of September. The

terms of all appointees shall end on August 31 every two years.

Nominations for the officers shall be by both a nominating committee and by nominations from

6.

Nominations and Elections - Cont’d

the floor. At the May meeting in election years, (odd years), the President shall appoint a Nominating Committee consisting of a Chairperson and two members. That Committee shall, if possible, present at least one name for each office to the secretary to be included in the newsletter to all club members prior to the July meeting. At the July meeting, nominations will be accepted from the floor after which elections will be held. Any person nominated must have been contacted personally and must have agreed to serve. At the close of nominations, the President shall direct the Secretary to cast one unanimous vote in the minutes for all uncontested candidates. Offices which are contested shall be decided by a secret ballot vote of the members present. Candidates shall be elected by a simple majority vote.

All officers shall be installed at the August meeting. The new officers will assume their duties, in training, on September first, with outgoing officers serving in an advisory capacity until the last day of September.

Any office vacated during the year may be filled by the Board of Directors at the next Board meeting by a majority vote of the officers present at said regular or special called meeting.

VBA Director - The VBA Director, appointed by the President, is the Organization’s representative to the VBA. The VBA Director attends regular VBA meetings each quarter and votes at those meetings on VBA agenda items as directed by the membership of Sherwood Archers and submits a written report of highlights of the meeting. In the absence of specific voting instructions, the VBA Director is authorized to use his/her discretion when voting. The VBA Director will be reimbursed for travel, meal and room expenses.

In the event he/she is unable to attend a meeting, it is his/her responsibility to so notify the President.

Any officer may be impeached for failure to properly carry out the duties of his/her office. An

impeachment motion may be made by any member of Sherwood Archers at any regular meeting. Such a motion must be made to the President in writing, who in turn must read the motion.

The impeachment vote shall be referred to the next regular meeting at which time the proceedings shall be conducted by the President immediately after the reading of the minutes, all other business being deferred. If the officer under impeachment is the President, the Vice President shall assume the chair immediately and conduct the process. The presiding officer shall once again read the motion and recognize any member who wishes to comment, including the officer under Impeachment. A secret vote shall be called and it shall require a two-thirds majority vote of members present to carry.

7.

Fees and dues shall be established at the July meeting, as in the Standing Rules.

Amendments to this Constitution shall be by a two-thirds majority vote of all members of Sherwood Archers present at any regular meeting or special meeting called for this purpose. Such amendments must have been proposed at a previous meeting. The Secretary shall mail a copy of the proposed amendment to all members so as to be postmarked at least two weeks prior to the meeting of the vote.

The regular order of business shall be:

1. Call to order

2. Officers reports

3. Committee Reports

4. Unfinished business

5. New business

6. Announcements

7. Adjournment

The conduct of business at all meetings shall be in accordance with Robert’s Rules of Order (revised).

A committee will be appointed annually by the President to audit the Treasurer’s records and books. The committee shall report the results of their findings upon completion of their audit.

A committee will be appointed, as needed, to update the Constitution and By-L

Sanctioned tournaments will be held in accordance with the rules of the VBA. The Range Captain(s) shall set the type of rounds to be shot.

Club shoots may be scheduled at any time that does not conflict with VBA sanctioned shoots being held in the same zone as Sherwood Archers. Club shoots my not be held on the same dates as any state-wide tournament conducted by the VBA. The type of rounds shall be set by the Range Captain(s).

All members in good standing, except Honorary Members, are accorded the right to vote.

THE ORDER OF THE LONGBOW

The purpose of this Order will be to honor those individuals who have given unselfishly of their time and talents toward the betterment of archery and to Sherwood Archers, bestowing the highest honor of the club on its most respected individuals.

This Order will be bestowed in Honorary recognition with no specific duties or authority except governing the acceptance of additional members of this Order.

Recipients of this Order will be persons who possess the virtues of sportsmanship, character, morals, integrity and friendship. They must have rendered outstanding services to archery and/or to Sherwood Archers.

At the regular November meeting each year, any members in good standing may submit a letter of recommendation to the Order, giving the name and the qualifications of his/her candidate. The Order, at a closed meeting, will review the letters and select not more than one candidate per year for membership in the Order. The Order will report in writing to the club secretary the results of the selection fifteen days prior to the Annual Awards meeting and he/she will request the recipient’s presence at the meeting.

The Award of the Order will be a suitable certificate and emblem. (Patch).

1. A candidate must be a member in good standing upon recommendation.

Qualifications - Cont’d

2. He/she must have been a member in good standing for a minimum of five

consecutive years prior to recommendation.

3. He/she must be recommended by a member in good standing.

9.

1. Claude D. Bartley (ph) 2. Robert H. Terry, Jr.

3. James E. Humphries (Dec) 4. Nancy Lee Western

5. Clinton Western 1970 Clay Dillon (Dec)

1971 Harold Maxey 1972 Tommy Broyles

1973 W. S. Winfrey (Dec) 1974 ----

1975 Ralph Long (Dec) 1976 Esther Long (Dec)

1977 Reatha Atkinson 1978 Max Wickline

1979 Nelson Wine 1980 Oliver Stein

1981 ---- 1982 Kenny Atkinson

1983 Sylvia Lemon 1984 ----

1985 ---- 1986 ----

1987 ---- 1988 Phil Cantrell

1989 Charles Waybright 1990 Dennis Mitchell

1991 Charles Graybill 1992 Steve Smith

1993 Giles Gilley 1994 John Van Lew

1995 James Mauk 1996 Auvray Shumate

1997 Marie Bell 1998 Gary “Coach” Maynard

1999 Danny Trent 2000 Robert B. “Ike” Craft

2001 William Shumate 2002 ----

2003 James Brugh 2004 Howard Chambers, Jr.

2005 Joseph W. Monaghan

LIFETIME ACHIEVEMENT AWARD

The objective of this award is to bestow honor upon a member who has dedicated a lifetime of

service and honor to Sherwood Archers.

Recipients will be nominated by a current club member and voted in by two previous recipients

(one of which is chairman) and the current club President.. The President shall choose the two previous recipients that will serve with him.

The honored individual shall receive an engraved plaque and a framed, limited edition, tribute.

Grandfather Clause: All current members who are 55 years of age or more, with 15 years of

consecutive service as of July 1991 will be eligible now and hereafter without holding an office.

The candidate must:

-be 55 years or older

-have been a club member for at least 15 consecutive years

-have held an office, of any position, for Sherwood Archers

10.

Qualifications - Cont’d

-be nominated by a club member, listing name, years of service, office held,

-and any special honors received, etc.

-have shown dedicated service to archery, Sherwood and fellow archers.

The candidate may be nominated posthumously (age and years of membership do not apply)

There will be only one recipient per year. The award will be presented at the Annual Awards Meeting. Nominations must be received, in the form of a letter, no later than the November club meeting.

1991 Clinton Western 1992 Nancy Lee Western

1993 Oliver Stein 1994 Charlie Davis (Dec)

James Humphries (PH) S. Clay Dillon (PH)

1995 ---- 1996 Ralph Long (Dec)

1997 Kenneth Atkinson 1998 ----

1999 Max Wickline 2000 ----

2001 ---- 2002 ----

2003 Marie Bell 2004 Reatha Atkinson

2005 Charles Waybright 2006 Gary “Coach” Maynard

Changes, additions and deletions may be made by a majority vote of the members present at any regular or special club meeting called for that purpose, provided that the entire membership has been notified of such pending action at least two weeks prior to the meeting at which the vote is to be taken.

11.

PROCEDURES:

Standing Rules may be created, amended, changed or deleted by a majority vote of members present at any regular meeting of Sherwood Archers.

Prospective new members are required to fill out a membership application form and submit it to the Membership Secretary.

New member initiation program: Each new member shall receive a packet which will include a copy of this Constitution, the club history, safety and ground rules, a range map and a Sherwood decal. The new member is required, insofar as possible, to attend the first meeting after joining the Club.

During Daylight Savings Time, club meetings will be held on the second Monday of each month at 7:00 p.m. During Standard Time, the meetings will be held the second Sunday of

each month at 3:00 p.m. There will be no meeting the month of October due to hunting season.

1.

Meetings - Cont’d

During Daylight Savings Time, club meetings will be held on the second Monday of each month at 7:00 p.m. During Standard Time, the meetings will be held the second Sunday of

each month at 3:00 p.m. There will be no meeting the month of October due to hunting season.

All guests must be accompanied by a member. Shooting guests shall be limited to two visits, after which they must join the club. Out-of-state and non-shooting guests may have unlimited visits.

Everyone shall be charged full price for any food or drinks at all times.

Sherwood is to send flowers in case of death of a member, a member’s spouse or dependent children.

Different Crews and Committees were formed and the membership is required to sign up for one or more. The corresponding club officer will head the committee, schedule work parties, contact the crew members and oversee the number of hours they work. Everyone is asked to work at least 8 hours per club year (Sept. 1 - Aug. 31) except that seniors 65 and older, children 16 and

under and the handicapped are voluntarily exempt from this requirement.

A or C Range Crew: Report to Range Captains

1. Maintain target butts.

2.. Clear lanes of debris.

3. Keep trash picked up.

4. Replace practice targets.

5. Aid in gluing targets.

6. Report major repairs such as dead or fallen trees, overhanging limbs, unsafe

bridges, etc. to the range captain.

Kitchen Crew: Reports to the Food Chairman

1. Help in the preparation and selling of food during tournaments.

2. Help maintain cleanliness and order in the kitchen.

3. Help in the maintenance of inventory of needed supplies.

3-D Crew: Report to BHVP

1. Help with the building and maintenance of 3-D ranges.

2. Keeping the shooting areas free of trash and debris to maintain a safe environment.

3. Help with the preparations and running of the shoots. Including; setting up,

taking down, registration and marshalling.

4. Aid with scheduling, advertising, etc.

2.

Committee List - Cont’d.

Tournament Crew: Reports to the Tournament Chairman.

1. Shoot preparation: Scheduling, advertising, printing rules, gluing targets.

Some computer help may be needed.

2. Help with registration during tournaments: collect fees, record shooters scores,

sorting, preparation and distribution of score cards, etc.

3. Range marshalling and escorting cubs during tournaments when required.

Grounds and Building Crew: Report to Building Manager

1. Help with keeping the camping, picnic and practice areas free of trash and debris.

2. Keep the yard and areas around the building free of weeds and tall grass

3. Keep the buildings clean and orderly.

4. Helping to rebuild the target butts and replacing practice targets.

5. Report and help with any needed repairs.

Indoor League Committee: Report to the Tournament Chairman

1. Help with compilation of league rules, advertising, etc.

2. Serve as or help recruit league secretaries.

3. Know the League Rules in order to help solve any disputes and answer questions.

4. Help Tournament Chairman in any way needed to see that the leagues run smoothly.

All Committee Chairmen are to keep a record of reported work hours of those members that worked on any occasion. For each 8 hours that each member worked, their name will be put in for a drawing at the August meeting. The winner will receive $50.

Use of Club facilities by club members for any private function is prohibited.

3.